Tech guide for reformat Microsoft Outlook

In this Microsoft tech support blog, we tried to provide you help of Microsoft outlook support & help for how to reformat Microsoft Outlook.  Microsoft's Outlook email client allows you to compose and send messages. If you dislike the format of your email messages or of your Outlook data, including dates, you'll find checking and writing email an unpleasant experience. Fortunately, Microsoft allows easy customization of its messages within Outlook. You can reformat all messages or a single message, choosing the best format for the reader. You can also reformat dates to suit your personal preference. Choose the reformatting technique that meets your needs, or apply them all.(see also:Setup AOL account in Outlook 2010)

Reformatting a Single Message

1. Open Outlook using the Start menu. Wait for Outlook to open before continuing.

2. Click "Actions" in the menu tab, then "New Mail Message Using..."

3. Click the format you want to use: Plain Text, HTML or RTF. Plain Text is the simplest format. It supports no formatting, but displays the same on all email programs. HTML supports text and image formatting and should display on all email programs except AOL, according to Microsoft Support. RTF is a Microsoft format that can only be read by Microsoft email clients, such as Microsoft Exchange or Outlook.

Reformat All Messages

1. Open Outlook using the Start menu. Wait for Outlook to open before continuing.

2. Click "Tools" from the Outlook menu, click "Options" and then click "Mail Format."

3. View the current default format in the "Send in this message format" field: RTF, HTML or Plain Text. Click the format you want to make it default. Your change will take place immediately.

Reformatting Dates

1. Click "Start" then "Control Panel." Look for an option for language and region, and then select this (exact title varies by your edition of Windows).

2. Select the option to "Change" or "Customize" to view the current date settings and change them.

3. Change the settings you want. For example, choose a four-digit year or a two-digit year, or abbreviate the month field ("Mar" instead of "March"). You can make changes to the short form date or long form date, or switch from one setting to the other. Click on "OK" to save your settings and reformat Outlook's date settings.

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Tips To Make Use of Microsoft Outlook at Its Best

 

In this blog I have tried to explain the procedure of fixing the common Microsoft Outlook issues. The methods compiled here are simple and correct until date. However, it is recommended that these should be followed and implemented carefully to avoid facing problems. This will help users save time and money that would otherwise be spent searching for Microsoft Outlook Support. 

Back up your Outlook data to avoid losing access to important emails, contacts etc. Since computer reformat is quite a common practice, data backup would help you regain access to your favorites and important information. You can either download and use a third party free or paid program to backup Outlook data or download and install Microsoft’s PST Backup tool from its official Microsoft Office website. Save the downloaded file and then install it using the automated wizard’s instructions. When done, open and run the program to start backing up your Outlook data(see also:Create backup in Outlook 2010).

You can also manually backup your .pst files by exporting them to another file\folder. To do so, open Outlook, click on the File menu and select Export. The Import and Export wizard will open up. Click to select .pst file and then hit the Next button. Name the file and save it to an easily accessible location in your computer. Follow rest of the instructions to complete the backup procedure. You can retrieve your backup by following the same procedure, choose Import instead of Export.

You can create an auto responder when you are going out of home or office for a few and want others to be informed about the same.

Steps to create an auto responder

•    Open Outlook and click on  “Tools”  and then click  “Out of Office Assistant.”
•    Click to select Send Out of Office auto-replies. Type a desired response under the Inside My Organization tab.
•    You can also select to reply to the people out of your organization using the Auto-reply to people outside my organization checkbox under the Outside My Organization tab.
•    Click to select My Contacts only\Anyone outside my organization in the Outside My Organization tab in order to determine the contacts who needed to be sent the auto reply.
•    Save the changes and exit Outlook.

Set reminders to quickly make Outlook remind you about the tasks to be performed.

Steps to Set reminders in outlook

•    Open Outlook, right click on the email message that you want to create the reminder for, select Follow Up, and then Add Reminder.
•    Select the date and time using the Due By and second list respectively to fulfill the task.
•    Use the Flag Color list to flag the message in the desired color and press the OK button.

Close Outlook properly before shutting down your computer. This is a small but very useful practice as it helps prevent unsaved data from loss caused by inadvertent shutdown. A forced shutdown causes many applications including Outlook to perform weird next time these are opened.

Regularly download and install latest updates intended to maximize performance and utility of Outlook. Use Windows Update feature to do so. You can also set Windows Updates to automatically download, install these updates.

See also: Microsoft Outlook Not Opening

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Simple Methods to Block a Sender in Outlook 2010

The blog post intends to describe how a user can block a Email sender from sending emails to his account in Microsoft Outlook 2010. The methods compiled here are simple and reliable until date. It is, however, advised to follow the instructions accurately to avoid facing problems. This will eventually save users’ time and money that would otherwise be spent on searching Outlook Technical Support.

It is more than annoying for us to receive emails from unwanted users and we often think about blocking them. Most of the users who are good at computer can easily tweak around to block unwanted users. However, those who don’t know often feel jeopardized. Don’t worry! The below mentioned guide will help you blacklist those senders whom you don’t want to receive mails on your own and without the expert help of Microsoft technical support.

First Method –
Launch Outlook. Click on the Home tab located at the top, click on the dropdown menu of the Junk button and select Junk E-mail Options.

When the Junk E-mail Options window opens up, highlight the Blocked Senders tab. click on the Add button and this will open up the Add address or domain dialog box. Now type the email address of the intended sender whom you want to blacklist and then click on the OK button. For example, you want to block abc@abc.in., type it in the box and then click on the OK button to exit the window. Similarly, you can also block a domain name (for e.g. facebook.com). By doing this, you will stop receiving emails from that particular sender or domain name in your Outlook mailbox.

Second Method –
Open Outlook and navigate to Inbox. Select the particular email whose sender you want to block and then click on the Home tab. Click on the drop down menu next to the Junk button and then select the Block Sender option. If prompted for a confirmation, click on the OK button. This will block the particular sender from sending you email messages.

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How to Recover a Lost Password in Microsoft Outlook 2010

The Post intends to help users recover their Outlook 2010 password that they may forgotten or have lost due to accident deletion or corrupt Outlook .pst password file. The methods explained in this article are reliable and simple enough to perform. However, it is to be noted that success or failure of any method entirely depends on how correctly you follow and implement the instructions.

Microsoft Outlook 2010 has many inbuilt features like data recovery through .pst files that store all the Outlook information including emails, drafts, deleted items, contacts, and calendar entries among others. There is an individual .pst file for each Outlook folder like inbox.pst, sent items.pst, drafts.pst, and outbox.pst among others. Below are the instructions that will educate you on password recovery.

Instructions:

You cannot recover your Outlook password when it is lost or forgotten. You will have to contact your ISP (Internet Service Provider) to get your Outlook password reset. Once you have your password reset, update your Outlook email account to gain access to your Outlook information.

You can gain access to your Outlook information from the Outlook .pst files. These files are used by Outlook to store all your Outlook data including emails, drafts, contacts, calendar entries etc. Locate the .pst file(s) by going into the Control Panel and double clicking on Mail (if you don’t see Mail, then click on Switch to Classic View). Click on the Data Files button, click on the file path (it would read like Mailbox – John Smith…..), and then click on the Open Folder option. Locate the .pst file and double click to open it to retrieve your Outlook information. It is to be noted that the .pst file(s) will only help you gain access to your emails etc. but not the password.

If you have password protected your .pst file(s) and have forgotten their password, then use this little tweak to release their password. Click on the Start menu and go to Run. When the Run window opens, type ‘pst19upg.exe -i filename.psx’ (as it is and without quotes), and hit Enter on the keyboard. This will release the password of the protected .pst files and enable you to access your Outlook information.

If Outlook is not accepting your password and the password you are entering is correct, then try this tweak. Disable unnecessary add-ins by going into the Outlook, clicking on the File tab at the top, and selecting Options. Click on the Trust Center, select Add-ins, select COM Add-ins next to the Manage List, and then click on the Go button. When the COM Add-ins window opens, remove check marks from the boxes next to the add-ins you want to disable, and then click on OK. Close Trust Center window, close Outlook, and then reopen it.

Start Outlook in the Safe mode. Click on the Start menu, go to Run, type ‘outlook.exe /safe’ (without quotes and as is) in the open box, and hit Enter on the keyboard. This will start Outlook without any third party service and/or programs such as antivirus, firewalls, or add-ins etc. other than Microsoft’s. If Outlook runs fine, then some third party program is causing the issue. You must contact your program vendor for the support.

You can also download and install a free or paid Outlook password recovery tool from trusted websites. Save the file and run it to recover your password. However, there is a drawback to this method. If you somehow downloaded a fake recovery tool from an illegal website, then you stand to the risk of losing your critical information.

Additional Tips:

When typing password, you must ensure that the caps lock on the keyboard is off (until you have a capital letter in your password). If it is on, then put it off. Generally, most of the ISPs do not require email passwords to contain capital letters. Some ISPs mandate the combination of uppercase and lowercase letter in email passwords.

You must also write down your password on a piece of paper and keep it at the safest place where you can collect it from in case you forget your password. You can also save your password in the Drafts folder in Outlook. This will help recover your password through the drafts.pst file that you can gain access to using the above mentioned method.

It is best to memorize your password in order to avoid losing it. We know that it is not possible as every user has so many passwords such as ATM, credit card etc. to remember that things like forgetting password happen easily. However, if you can, it will be well and good.

V tech-squad Inc. is the leading third-party service provider of certified online technical support services. Our top-class services include Microsoft product support, antivirus issues, malware issues, spyware issues, wireless router issues, printer issues, and non-computer devices etc. If you are facing problem with your Microsoft Outlook Setup and Configuration, You can reach V tech-squad online technical support at their Toll Free No +1-877-452-9201 For US/CA.US/CA.

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How to Remove Microsoft Outlook

Microsoft Outlook is a personal information manager provided by Microsoft, available in both as a separate program or as part of Microsoft Office suite. The current version of Microsoft Outlook is 2010 for Windows and 2011 for Mac. Microsoft Outlook provides us the features of Email along with calendar, task manager, contact manager, note taking, a journal and web browsing. Outlook is one of those programs that, even if you don't have Microsoft Office, may still be installed when you buy a copy of Windows. There are files located in the "WINDOWS" folder, but deleting them is not recommended unless you decide later to reinstall Outlook.

This post will helpful to those who find Outlook to be useless, getting rid of the program can feel like it's harder than it really is.

Given below are the steps to Remove Microsoft Outlook without uninstalling the Microsoft Office suite.

• Click "Start" and select "Control Panel". From the Control Panel window, double-click on "Add / Remove Programs".

• Then click on Microsoft Office

• Then click the "Change" button.

• You'll see a pop-up window for the installation of Microsoft Office. Click on "Add or Remove Features."

• Clear the Microsoft Outlook and click "Update." The installation process will begin the withdrawal of the system.

See : How to Reinstall Microsoft Outlook in Microsoft Office

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