Tech guide for reformat Microsoft Outlook

In this Microsoft tech support blog, we tried to provide you help of Microsoft outlook support & help for how to reformat Microsoft Outlook.  Microsoft's Outlook email client allows you to compose and send messages. If you dislike the format of your email messages or of your Outlook data, including dates, you'll find checking and writing email an unpleasant experience. Fortunately, Microsoft allows easy customization of its messages within Outlook. You can reformat all messages or a single message, choosing the best format for the reader. You can also reformat dates to suit your personal preference. Choose the reformatting technique that meets your needs, or apply them all.(see also:Setup AOL account in Outlook 2010)

Reformatting a Single Message

1. Open Outlook using the Start menu. Wait for Outlook to open before continuing.

2. Click "Actions" in the menu tab, then "New Mail Message Using..."

3. Click the format you want to use: Plain Text, HTML or RTF. Plain Text is the simplest format. It supports no formatting, but displays the same on all email programs. HTML supports text and image formatting and should display on all email programs except AOL, according to Microsoft Support. RTF is a Microsoft format that can only be read by Microsoft email clients, such as Microsoft Exchange or Outlook.

Reformat All Messages

1. Open Outlook using the Start menu. Wait for Outlook to open before continuing.

2. Click "Tools" from the Outlook menu, click "Options" and then click "Mail Format."

3. View the current default format in the "Send in this message format" field: RTF, HTML or Plain Text. Click the format you want to make it default. Your change will take place immediately.

Reformatting Dates

1. Click "Start" then "Control Panel." Look for an option for language and region, and then select this (exact title varies by your edition of Windows).

2. Select the option to "Change" or "Customize" to view the current date settings and change them.

3. Change the settings you want. For example, choose a four-digit year or a two-digit year, or abbreviate the month field ("Mar" instead of "March"). You can make changes to the short form date or long form date, or switch from one setting to the other. Click on "OK" to save your settings and reformat Outlook's date settings.

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Tips To Make Use of Microsoft Outlook at Its Best

 

In this blog I have tried to explain the procedure of fixing the common Microsoft Outlook issues. The methods compiled here are simple and correct until date. However, it is recommended that these should be followed and implemented carefully to avoid facing problems. This will help users save time and money that would otherwise be spent searching for Microsoft Outlook Support. 

Back up your Outlook data to avoid losing access to important emails, contacts etc. Since computer reformat is quite a common practice, data backup would help you regain access to your favorites and important information. You can either download and use a third party free or paid program to backup Outlook data or download and install Microsoft’s PST Backup tool from its official Microsoft Office website. Save the downloaded file and then install it using the automated wizard’s instructions. When done, open and run the program to start backing up your Outlook data(see also:Create backup in Outlook 2010).

You can also manually backup your .pst files by exporting them to another file\folder. To do so, open Outlook, click on the File menu and select Export. The Import and Export wizard will open up. Click to select .pst file and then hit the Next button. Name the file and save it to an easily accessible location in your computer. Follow rest of the instructions to complete the backup procedure. You can retrieve your backup by following the same procedure, choose Import instead of Export.

You can create an auto responder when you are going out of home or office for a few and want others to be informed about the same.

Steps to create an auto responder

•    Open Outlook and click on  “Tools”  and then click  “Out of Office Assistant.”
•    Click to select Send Out of Office auto-replies. Type a desired response under the Inside My Organization tab.
•    You can also select to reply to the people out of your organization using the Auto-reply to people outside my organization checkbox under the Outside My Organization tab.
•    Click to select My Contacts only\Anyone outside my organization in the Outside My Organization tab in order to determine the contacts who needed to be sent the auto reply.
•    Save the changes and exit Outlook.

Set reminders to quickly make Outlook remind you about the tasks to be performed.

Steps to Set reminders in outlook

•    Open Outlook, right click on the email message that you want to create the reminder for, select Follow Up, and then Add Reminder.
•    Select the date and time using the Due By and second list respectively to fulfill the task.
•    Use the Flag Color list to flag the message in the desired color and press the OK button.

Close Outlook properly before shutting down your computer. This is a small but very useful practice as it helps prevent unsaved data from loss caused by inadvertent shutdown. A forced shutdown causes many applications including Outlook to perform weird next time these are opened.

Regularly download and install latest updates intended to maximize performance and utility of Outlook. Use Windows Update feature to do so. You can also set Windows Updates to automatically download, install these updates.

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